Notice to Commissioners / Exhibitors – Bin Room Procedure
Before the Commissioner / Exhibitor leaves home
Commissioner / Exhibitor is responsible to check that:
There are 16 single pages or the equivalent in each envelope AND the number of frames and Exhibit Title agree with the Exhibit List signed by the Commissioner / Exhibitor.
[The Exhibit List will have been sent to Commissioners / Exhibitors prior to the exhibition].
Click here to download a copy of the Exhibit List form
Click here to download a copy of the Bin Room Procedure
Mounting Procedure
- Commissioner / Exhibitor reports to the Bin Room with the accepted Exhibit List and the exhibit(s).
- Commissioner / Exhibitor confirms that they have the accepted exhibits and checked each page.
- The Commissioner / Exhibitor will mount the exhibits – an exhibition staff member (Key holder) will be assigned to help the Commissioner / Exhibitor and arrange for all frames to be closed before the Commissioner / Exhibitor and Key holder return to the Bin Room.
- Commissioner / Exhibitor signs both of the Mounting/Demounting Forms (white and yellow forms) to confirm that all exhibits have been mounted correctly and are secure in the frames. (Note that each exhibit will have a separate form).
- The exhibition envelopes and any packaging are retained by the Commissioner / Exhibitor.
- The duplicate yellow copy of the signed Mounting Form will be given to the Commissioner / Exhibitor. Please retain the form because it will be required at the time of demounting.
Demounting Procedure Priority will be given to Commissioners / Exhibitors with multiple entries.
- Commissioner / Exhibitor reports to the Bin Room at the advised time and with their yellow copy of the Mounting/Demounting Form.
- Commissioner / Exhibitor should bring all the necessary empty envelopes and packaging.
- One or more exhibition staff members (Key holder) will be assigned to help the Commissioner / Exhibitor with demounting.
- Commissioner / Exhibitor checks that all pages in each frame are correct and complete before each frame is opened.
- After exhibits have been demounted, the Commissioner / Exhibitor and Key holder return to the Bin Room where the Commissioner / Exhibitor signs the white Mounting/Demounting Form to verify that all exhibits have been demounted and returned with all pages and items intact.
- Commissioner / Exhibitor receives the relevant catalogues, certificates, medals and any Special Prizes.