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Notice to Commissioners / Exhibitors – Bin Room Procedure

Before the Commissioner / Exhibitor leaves home

Commissioner / Exhibitor is responsible to check that:

There are 16 single pages or the equivalent in each envelope AND the number of frames and Exhibit Title agree with the Exhibit List signed by the Commissioner / Exhibitor.

[The Exhibit List will have been sent to Commissioners / Exhibitors prior to the exhibition].

Click here to download a copy of the Exhibit List form
Click here to download a copy of the Bin Room Procedure

 

Mounting Procedure

  1. Commissioner / Exhibitor reports to the Bin Room with the accepted Exhibit List and the exhibit(s).
  2. Commissioner / Exhibitor confirms that they have the accepted exhibits and checked each page.
  3. The Commissioner / Exhibitor will mount the exhibits – an exhibition staff member (Key holder) will be assigned to help the Commissioner / Exhibitor and arrange for all frames to be closed before the Commissioner / Exhibitor and Key holder return to the Bin Room.
  4. Commissioner / Exhibitor signs both of the Mounting/Demounting Forms (white and yellow forms) to confirm that all exhibits have been mounted correctly and are secure in the frames.         (Note that each exhibit will have a separate form).
  5. The exhibition envelopes and any packaging are retained by the Commissioner / Exhibitor.
  6. The duplicate yellow copy of the signed Mounting Form will be given to the Commissioner / Exhibitor. Please retain the form because it will be required at the time of demounting.

 

Demounting Procedure   Priority will be given to Commissioners / Exhibitors with multiple entries.

  1. Commissioner / Exhibitor reports to the Bin Room at the advised time and with their yellow copy of the Mounting/Demounting Form.
  2. Commissioner / Exhibitor should bring all the necessary empty envelopes and packaging.
  3. One or more exhibition staff members (Key holder) will be assigned to help the Commissioner / Exhibitor with demounting.
  4. Commissioner / Exhibitor checks that all pages in each frame are correct and complete before each frame is opened.
  5. After exhibits have been demounted, the Commissioner / Exhibitor and Key holder return to the Bin Room where the Commissioner / Exhibitor signs the white Mounting/Demounting Form to       verify that all exhibits have been demounted and returned with all pages and items intact.
  6. Commissioner / Exhibitor receives the relevant catalogues, certificates, medals and any Special Prizes.

 

DO NOT OPEN FRAMES BEFORE CHECKING THAT THE OPPOSITE SIDE IS SECURE

CHECK THAT EACH FRAME IS SECURE AFTER DEMOUNTING EACH EXHIBIT